Form 11e – YLS Report & Certification - Military Order of the World Wars

• This form is used for YLS after action reporting and assessment of YLS quality. For a YLC, use MOWW Form 11.
• Director or delegate: Complete and submit this form within 30 days after your event's conclusion.
• Submission goes to OPM and PEC Chair, and a confirmation is sent to you.
• Initiates OPM to set up folder for the report and photos of the event and subsequently provide link to folder for direct uploading them.
• Initiates request by PEC Chair to YEF for post event monetary support and/or quality assessment.
• Retain your confirmation email for chapter record and reference for filling out other forms ( e.g., Form 10a, the PEP Award Application) and email a copy to supporting chapters for their records and reference.

Form Purpose(Required)

Quality Assessment

After Action Report

YLS Description

Date of YLS Event

Form Completion Date(Required)

Today's Date

YLS Description

Name of Event

Full Name of the Event

Event Abbreviation

Shortened Name of the Event

Number of Days

Facility/Venue Name

Full name of Venue

Location

City/State

YLS Director & Succession Plan

Name of Director

Include Rank/Title. First, Middle, Last and Suffix/Service

Name of Deputy Director

Include Rank/Title. First, Middle, Last and Suffix/Service

Director's Phone

For use on YLC Schedule

Deputy Director's Phone

Director's Email

For use on YLC Schedule

Deputy Director's Email

Does a Succession Plan exist for this event?

Yes

Date of Succession Plan

NOTE: Succession planning is for identifying and developing new leaders who can replace old leaders when they have stopped serving.

Does a Continuity Plan exist for this event?

Yes

Date of Continuity Plan

The continuity plan should help enable your event to be repeatable in future years. The plan should include agenda, budget, roster-school-sponsor spreadsheets, contact information for schools, sponsors, donors, past speakers, facility venue, and vendors. The plan, should reside with the Director and at least one other event staff member. The YLS Report & Assessment can be used as part of the plan or provide annual updates to the plan.

Event Agenda and Assessment of Quality Information

Event Agenda

Accepted file types: doc, pdf, xls, jpg, gif, png, Max. file size: 20 MB.

Please upload a copy of the Event's Agenda

First-time Certification

Yes

Is the agenda essentially the same as the last agenda submitted for this event except for specific speakers and timing?

Yes

• Report After Action: PEC Chair will review and assess attached agenda and contact the YLS Director for comment/confirmation.

Controlling/Host MOWW Entity and Financial Information

Controlling/Hosting MOWW Entity
(if more than one, identify only the lead)

Chapter

Region

State

Primary Funding Organization

Include 519(c)(19) or 501(c)3 Incorporated name, as applicable

Event Payee for YEF Check

(Organization for accounting record, e.g., Chapter, YLS Inc)

Addressee Name & Title/Position:

For Sending YEF Check

Address

Street Address Address Line 2 City State ZIP Code

For Sending YEF Check

Total Cost of Event:

Please enter a number greater than or equal to 0.

Total Number of Students Attending:

Venue's Max Capacity

Cost per student

**Auto-calculating** Do not change

If form is only for assessment, please provide planned estimate.

Note 1: YLC events can receive some funding support from the Youth Enrichment Foundation (YEF) at its approved rate for eligible students if YEF has available funds.
Note 2: Retain YLC roster contact information for contacting students later to be a YLC counselor or presenter, or to feature them in The Officer Review® (e.g., “Now and Then”).

YLS Students, Staff & Support

Adult & Student Counselors

Adult Leaders

Counselors (students)

Teachers

Visitors

Host and Supporting MOWW Chapters

Organization Name

Number of Students Sponsored

Student Level (HS, Jr High, Elem)

# of Schools

Onsite Support provided (Mentors, Speakers, Chaperones, etc.)

Number of Veterans

# of Patriots

Serves as historical record of chapter support to event.
(Note: Use a separate line for each chapter starting with the Host Chapter)

Supporting Non-MOWW Organizations

Organization Name

Number of Students Sponsored

# of Schools

Onsite Support provided (Mentors, Speakers, Chaperones, etc.)

Number of Veterans

Serves as historical record of chapter support to event.
(Note: Use a separate line for each organization.)

Event Capture – Description, Awards, Commentary & Photos

Description of YLS Event

Accepted file types: doc, pdf, Max. file size: 20 MB.

Provide a 1-3 minute elevator pitch to market the YLS to sponsors, school officials, parents and students.
Key description elements are venue, locale, features and their influence upon the agenda, adherence to YLS focus, but emphasize the event unique agenda.
[Maximum 300 words as a narrative]
Description can serve as outline, draft or final for an article about the event.

Please do not upload photos here. Please contact the Outreach Program Manager for the link to directly upload your event photos to the folder at the MOWW repository created by the OPM for your event.

Award Recipients (as applicable)

Award

Student's Name

School Name

Sponsoring Chapter/Organization

Awards can include: Outstanding Student, 1st and 2nd Runners Up, Other Distinguished Graduates, Best Team, & Other Awards (incl. Coins, YMM, etc.)
List full name of these students, each student’s school, and their sponsoring organization(s).

Outstanding Student Narrative

Accepted file types: doc, pdf, Max. file size: 20 MB.

Upload a short write up about the student and what the student did to be deemed the Outstanding Student [Maximum 150 words].

Commentary

Max. file size: 20 MB.

e.g., observations, best practices, lessons-learned.
[Maximum 150 words for each topic]
Key to commentary is anything deemed worth sharing with other Event Directors and the PEC or deemed worth publication not otherwise covered by this section.
May become source or source material for an article in Officer Review to be featured on the Outreach Programs webpage of MOWW.

YLS Photos & Flyer

MOWW has a repository for photos. The MOWW Outreach Program Manager (OPM) created the repository and maintains it.
(Jenna Tomas, the OPM, is at MOWW HQ s and can be reached at its number, extension 3 or email)
There is a dedicated folder for each scheduled YL event and for each Massing of Colors event.
The OPM can provide a link for you to directly upload to the folder for your event or you can email your photos to the PEC Chair to upload the photos to the folder for your event.
Photos submitted will be candidates for use in MOWW publications (e.g., Officer Review, brochure, website, social media).
Photos should be mostly action shots to tell your event’s story and grab the viewers’ attention in a positive, constructive way amid the photos of other MOWW YL events.

a. Submit 5-20 unedited, digital color photos (minimum 350 DPI) with unique descriptive filenames.
b. Contact the MOWW Outreach Program Manager for assistance or for approval to upload photos to an MOWW folder set up for the event.

Please use the format below for event photo filenames to facilitate identifying YLC source and content among many other photos.
Separate each filename element by an underscore.

>Year (####)
>Event Type: YLS
>Prefix of YLS Code per MOWW YLS Schedule (e.g., Prefix code for “PH-YLS” (Philadelphia YLS) is PH)
>Photo number (01-99)
>Example: 2024_YLS_PH_09

Form 11e – YLS Report & Certification

YLS Description

YLS Description

YLS Director & Succession Plan

Event Agenda and Assessment of Quality Information

Controlling/Host MOWW Entity and Financial Information

YLS Students, Staff & Support

Event Capture – Description, Awards, Commentary & Photos

“It is nobler to serve than to be served."

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